| Date Posted: | Oct 01, 2025 | |
| Closing Date: | Oct 31, 2025 | |
| Competition Number: | 2025-01 |
| Location: | Medicine Hat & area | |
| Status: | Part-Time |
Description
About Cypress Bingo Society
The Cypress Bingo Society (CBS) is a community-focused non-profit organization that manages Top Hat Bingo in Medicine Hat. CBS provides vital fundraising opportunities for more than 40 charities and non-profit groups in Medicine Hat and surrounding areas. Through its operations, CBS helps local organizations raise funds to support their missions and serve the community more effectively.
Position Summary
The Bingo Hall Administrator is a key support role responsible for the effective day-to-day coordination of staff and operations at our non-profit bingo facility. Reporting directly to the Bingo Manager, the Administrator is responsible for scheduling a team of approximately 26 staff members, overseeing concession maintenance and supply ordering, assisting with payroll coordination, and supporting hiring and training efforts.
This part-time position offers flexible hours and plays an important role in helping us maintain a well-run, community-oriented environment.
Qualifications
- Strong organizational and communication skills
- Proficiency with office and scheduling software (e.g., Excel, Google Sheets)
- Ability to work independently and manage multiple responsibilities
- Previous administrative or supervisory experience is an asset
- Experience in food service or event-based environments is beneficial
Responsibilities
Key Responsibilities
1. Staff Scheduling
- Develop and manage weekly work schedules for approximately 26 employees, including:
- Advisers
- Cashiers
- Callers
- Pull ticket sellers
- Concession staff
- Cleaning staff
- Schedule employee vacation time and other leave
- Distribute and communicate schedules in a timely manner
2. Concession Oversight
- Schedule routine maintenance of concession systems (e.g., exhaust hood and grease trap)
- Order concession supplies and manage inventory levels
- Coordinate and implement menu updates as required
3. Payroll Coordination
- Gather and submit accurate payroll data to the bookkeeper for processing
- Track and verify employee hours and time-off records
4. Administrative and Managerial Support
- Assist the Bingo Manager with administrative tasks and operational duties
- Support hiring processes and assist with training of new employees
- Maintain documentation and follow-up on staffing or operational issues as needed
Pay Rate
$25/hr
Term Of Appointment
Permanent, after probationary period
How To Apply
To apply, please send your resume to: CypressBingoSociety@gmail.com This position will remain open until a suitable candidate is found.