| Date Posted: | Aug 05, 2025 | |
| Closing Date: | Sep 05, 2025 |
| Location: | Alberta | |
| Status: | Part-Time |
Description
Job Description:
Reporting to the Healthy Campus Alberta Coordinator, the Event Assistant will support the planning of a two-day
2026 Wellness Summit and assist with logistics for two in-person Regional Gatherings for the Healthy Campus
Alberta Community of Practice (CoP).
The Wellness Summit is Healthy Campus Alberta’s annual gathering for Alberta’s post-secondary mental health and well-being community, held in person since 2013. This role involves working closely with the HCA team and the broader CoP to coordinate logistics, support agenda development, and collaborate with post-secondary, community, and government partners to ensure successful events.
Learn more here: https://www.healthycampusalberta.ca/wp-content/uploads/2025/08/Event-Assistant-Student-Role-Fall-2025-FINAL.pdf
Qualifications
Requirements:
The successful candidate should:
• Be currently enrolled at a post-secondary institution in Alberta for the 2025–26 academic year.
• Have an interest in and strong understanding of post-secondary mental health and well-being.
• Demonstrate proven experience in event planning and management.
• Be self-motivated and detail-oriented with excellent organizational, prioritization, and time-management skills for working independently.
• Possess strong verbal and written communication skills with a high level of professionalism and tact
• Be adaptable and demonstrate effective problem-solving skills.
• Be a collaborative team player, open to feedback, eager to learn, and willing to grow in the role.
• Be proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Microsoft Office Business Essentials (SharePoint, Teams); familiarity with Loop and Canva is an asset.
• Be available to attend Healthy Campus Alberta events, such as Regional Gatherings and the Wellness
Summit.
• Experience with tools such as Zoom (or other videoconferencing/online event platforms) and virtual whiteboards like Miro is considered an asset.
Responsibilities
Responsibilities include, but are not limited to:
? Supporting logistics and providing day-of support for two in-person Regional Gatherings and the 2026
HCA Wellness Summit, including liaising with venue contacts, planning venue logistics, coordinating
volunteers, catering details, organizing project management flow, etc.
? Collaborating with the HCA Staff Team and Advisory Team to identify potential learning topics, theme,
and subthemes for the HCA Wellness Summit
? Chair the Summit Planning Committee, including facilitating meetings and tracking follow-up actions
? Reviewing previous Summit feedback to gather relevant ideas to contribute to the planning of this year’s
Summit and related activities
? Supporting the HCA Coordinator with Summit programming, including coordinating the invitation to
present (IVP) process, building the agenda, and liaising with presenters, keynote speakers, and panelists
? Preparing Summit materials such as programs, maps, and signage
? Supporting the process of travel reimbursement for presenters and travel reimbursement fund (TRF)
applicants
? Supporting evaluation and reporting of the Summit, including internal and community reports
? Participating actively in the Healthy Campus Alberta team, including attending orientation day, weekly
meetings, events, and interacting on the online team platform
? Perform other related duties as identified to meet the needs of the CoP
Pay Rate
$24/hour
Term Of Appointment
Hours:
This temporary, part-time position is based on a 16-hour work week with possible 4-6 hour extensions leading up
to and during important events.
Learn more here: https://www.healthycampusalberta.ca/wp-content/uploads/2025/08/Event-Assistant-Student-Role-Fall-2025-FINAL.pdf
How To Apply
Learn more here: https://www.healthycampusalberta.ca/wp-content/uploads/2025/08/Event-Assistant-Student-Role-Fall-2025-FINAL.pdf